Magistrates receive various Judicial updates, corrections and guidance from the Sentencing Council or their Justices' Clerk most of which arrive in electronic format either Microsoft Office Word or Adobe PDF format.


We want to add these into our Sentencing Guidelines App either as a general reference of useful resources or specifically in support of specific types of offence. You can add most types of document into the App including scanned documents or pictures, Microsoft Office Word and Excel or Adobe PDF documents.



This can be done through connecting your device to a PC or Mac. When the device is connected to a machine, you can then browse to your SD card, and add any PDF Files you require into the folder named SentencingGuidelines-MyDocuments.



Alternatively you could add PDF files to "My Documents" without having to connect to another machine. This can be done with a file explorer for your device. There are a number of file explorers available on Google Play, An example of a popular free file explorer is ES File Explorer. A file explorer allows you to browse the contents of your SD card, if you have any existing PDF files on the card, you can add them into the MyDocuments folder If you would like them to be in "My Documents" in the App.



If you add new PDF documents to the App, you have to refresh the list to stay up-to-date.



Adding files to My Documents from email attachments.


You can also add files that you have been sent via email straight into My Documents within the app without connecting to another machine. You may need a couple of extra pieces of software, however, to make the process easier and more streamlined. Please be aware that this process may vary slightly depending on your email client. Here we use the Gmail app to open our email and extract the attachment; you may be using a different email app, such as the one packaged upon Android devices, however the general steps should be mostly the same.



First, find the email attachment that you wish to transfer and open it. One of two things may then happen;


1. You should be shown a dialog box similar to the following which asks you which application you would like to use to open the app. For a PDF document, as here, we will use Adobe Reader which is a free piece of software that is very useful to have.


Opening the PDF within Reader will save the file onto our device's SD card.



OR


2. Your email client may open the attachment automatically for you and you will have to then save it manually, as in the following example using the Gmail app and a Word document.


In such a scenario simply look for the Save icon (1) and then select Save As (2). You may then be asked where to save your attachment:


Select Downloads, which will save the file into your Download folder.



Secondly we need to find the attachment that we just saved onto the SD card of the device. This is accomplished using a File Manager app, such as the free ES File Explorer mentioned previously. Download, install and open your file manager of choice (we used ES File Explorer here) and you should be greeted with a screen full of folders. This is the inner layout of your device's SD card. You'll need to first find the Download folder. This is where most saved attachments, such as our two examples, should end up.



An attachment saved straight from the email, such as our Word document in example two, will simply be within the folder loose. If you've downloaded a lot of files you may therefore have to search for the correct one.



Our other file, the PDF, was opened (and subsequently automatically downloaded) using Adobe Reader and has therefore been saved into a specific sub-folder within the Download folder, as you can see here. Simply open up that folder and locate your attachment:




Next you need to Select the attachment(s) that you need to transfer. The methodology of this may differ if you are using a different file manager program, so it may be easier if you stick with ES File Explorer so that you are working with the same features. In file explorer you need to hold down on the file until it is highlighted and a series of check boxes appear next to all of the files within the folder (1.).